Parc Entertainment - A Video Production Company - Birmingham, AL

I believe that the most exciting thing about the video production process for any client is when they get to see everything come together in post-production. Editing, in a sense, is a form of writing, because it is up to the editor to find the story among hours of footage, then assemble those elements into a coherent whole. Sometimes the final product follows the original script line by line. However, sometimes the final video may bear little resemblance to the original script. That’s because a new and better story can often emerge as the editor and the client sift through the footage. Those that enter post-production with an open mind can often find a new angle to the story that was never thought of previously. And that can be a very good thing. That’s why it’s important to allocate a good portion of your budget for post-production. Things can become very fluid as the client, the producer, and the editor experiment with different possibilities, so you want to be prepared. Anticipate change. More than likely, you and your team will request changes to the edit. Also keep in mind that in a very complicated video (i.e. heavy compositing, layers, effects, etc.) the smallest change can be incredibly time-consuming for an editor to make. He/She will need time to remove old footage, find and insert new footage, apply the same effects, color correction, titles, etc. Then, the video must be rendered out so you can preview the new version. Turn-around time for certain changes might take longer than you initially expect, so be sure you and your team avoid waiting until the 11th hour to request changes, if at all possible. Neither you nor your video production company want to miss a deadline.

I’m excited to say that we’ve added another camera to our video arsenal. We recently acquired the Canon T2i, a great DSLR that shoots full frame 1920×1080p HD video in variable frame rates. Last weekend I spent some time shooting test footage, so I could get to know the camera a little better. Then I brought the raw footage into my editing system to see if I could establish a good workflow. Below are three clips I shot over the weekend. Here are some of my first impressions with the camera:

1. The shallow depth of field that you can get with these cameras is pretty remarkable.
2. Boosting the ISO will always add more grain to your shot. If you are shooting indoors and you don’t want a lot of grain in your image, keep the ISO as low as you can and add more light to your scene.
3. It’s a good idea to invest in some neutral density filters for exterior shooting. Using ND filters will allow you to keep your shutter speed at a slower setting. Increasing the shutter speed will cause your video to strobe more, creating a very staccato feel. Of course, this might be just the effect you are looking for.
4. Unless you are using Premiere Pro CS5, you will probably need to use some intermediate codec to convert the native MOV files into a format that your NLE can work with.
5. The T2i provides manual control over exposure and focus, and offers three different HD movie modes - 1080p/30fps, 1080p/24fps, and 720p/60fps. There doesn’t seem to be any manual control over white balance, but if you know of a way to change it, let me know.
6. Establishing rock-solid focus marks for your scene will be difficult without adding some kind of follow-focus system on to your camera. It’s not impossible, but it will take some rehearsing.
7. Make sure you purchase SDHC cards with fast transfer speeds. That will ensure better recording and better playback.
8. I love the LCD screen. Very large, very clear.
9. The ergonomics of hand-holding the camera isn’t as awkward as some people make it out to be. Is it different? Yes, but you can easily adapt.
10. The image stabilization in both the kit 18-55mm lens and the 50-250mm lens seem to respond very well. I didn’t use a tripod on any of my test shoots and was pleased with how the IS in each lens reduced hand shake.

Again, these are simply my initial impressions and observations. I’m sure I will post more as I start using the camera on client projects.

There are wonderful benefits to owning a company, but growing the business takes an incredible amount of work, dedication, and patience. The farmer doesn’t see the results of his labor as soon as the seed is planted. In like manner, the young entrepreneur can’t expect immediate returns on his investments. Times will be good. Times will be bad. In the years that I have been running my business I have experienced quite the roller coaster ride. During slow periods, it’s important to make good use of your time and plant sees from which future successes will grow.

1. Don’t Be Negative. I place this one at the top of the list, because we have all experienced feelings of discouragement, despair, and hopelessness. However, it’s important to remain positive. Negativity will result in apathy, which will do nothing for your business.
2. Attend Networking Events. When other projects consume most of your time, you can’t afford to attend social events. However, when business slows, take advantage of opportunities to get out and meet new people. The relationships you develop today will benefit you in the future.
3. Follow Up On Existing Leads. As I’ve mentioned on this blog before, I like to use Gmail as my email client. It allows you to create labels to easily organize and archive your messages. I have an entire list of conversations labeled “Leads.” When I have a slow period, I go back through those contacts to see if there are any deals I can close. When things are busy, it can be easy to overlook an existing lead, so take the time to follow up.
4. Brush Up On Local Business News. Keeping up to date on what’s happening in your market is a great way to find new leads. Subscribe to the local business journal, or follow blogs that provide local business content. Staying on top of current business events will help you to better understand how your products and services can help those around you.
5. Improve Your Marketing Efforts. Re-examine your brand. How are you reaching out to others? Is it time for your website to be updated? Have you neglected your blog, or other social media profiles? Sometimes when business is slower I take a look at my demo reel to see how I might re-organize it and improve it. You might also consider creating and sending a free monthly e-newsletter (see my sign up form to the right of this page) or writing an informative article and submitting it to local publications. Think of anything that will help you get your name out in front of people.
6. Practice Your Craft. If you are a photographer, cinematographer, writer, graphic designer, or web designer, you can take advantage of slow times by improving your skill set. Create some work on spec. Get out and shoot something. Update your portfolio. If you are an editor who really needs to learn more about using After Effects, sign up for a class and learn something new. Watch some tutorials. The quality of your work will only get better.

For a business owner, slow times can be frustrating, but staying busy and staying productive are the keys for staying successful. Invest in yourself and your business. Use your time wisely. The small seed planted today will grow into a strong plant, if properly cared for.

In a post last week I discussed how camera operators should always properly prep and label tapes in an effort to make post-production a more efficient process. In today’s discussion I want to mention how patient camera work is vital to an editor.

Ideally, any director of photographer would love to have control over the location - lighting, grip, camera movements, etc. but by nature, some projects are suited for a documentary approach. This means that you have to capture the action as it happens, and often you get no second chances. Some cinematographers thrive on this run-and-gun approach, but others feel stressed by the environment, worried that they will miss something vital. Those that feel a bit panicky will often shoot footage that never seems to settle. This is a nightmare for editors, because they never have a really nice steady shot to work with.

So, the word of the day for aspiring cinematographers and camera operators is “patience.” Once you frame up a shot and get your focus, let the shot linger. Give the editor plenty of pre-roll and post-roll that can be used in the final piece. Even if some loud commotion from behind startles you, don’t be too quick to whip the camera over to see what’s going on. Get your shot first, then pan over to capture the other scene. If you spend your day constantly whipping the camera around from shot to shot, you won’t capture anything meaningful for the editor. As a documentarian, there will be things you miss. It’s inevitable. But sometimes, choosing not to shoot something leads to capturing a truly remarkable moment in places you least expect.

If you work in a company or non-profit with a proud history, there will come  a time when a committee will be organized to plan an event that coincides with  an important milestone. The event will feature all the usual fanfare, including a brief video that documents the history of the company or non-profit.

During one committee meeting, the chairperson will turn to you with a stack of tapes and DVDs, place them in front of you, and say, “Here’s some footage and still images from the past 50 years. I’m putting you in charge of getting this video edited.”

This can an overwhelming task, considering the amount of raw footage you have to work with. And the costs of post-production can get out of hand quick if you aren’t careful. So how can you keep your costs down and come out the other side with a polished product?

1. Don’t Procrastinate - This is the first mistake that many people make and it results from the belief that any video can be assembled at the last minute. Start talking to production companies right away and give them your deadline. Look at our previous post for tips on production schedules. Remember that some production companies will charge more for rush jobs. If you are duplicating the final video, you want to give yourself at least two weeks so the duplication house can turn the job around in plenty of time.
2. Log the Footage Yourself - Sorting through a lot of raw footage is incredibly time consuming, but if you want to keep your costs low, you need to be the one to log all the footage. Create a spreadsheet listing each tape by its numerical designation. Then, when one scene starts, record the timecode. Record the timecode again when that scene ends. This log sheet will help your editor find shots quickly and efficiently. It’s also important to make a note next to those shots that definitely need to be included in the video.
3. Write the Script, If You Are Qualified - I’ve worked with many clients who have their own marketing department and by the time I’m hired, they have a script in place for their video. Having a script prepared will help you keep your costs low, but remember that the quality of your final video depends a lot on the quality of the script. If you have experienced marketing people in your company, then you might want to consider writing the script in-house. Otherwise, specify to your production company that you will need their writing services.
4. Stay Away From Copyrighted Material - Sometimes you might need additional footage in your video to compliment what you already have. If you are on a tight budget and a tight time table, it would be wise to stay away from copyrighted material. Securing licensing rights can be time-consuming and expensive. Use public domain footage as an alternative. You can also buy stock footage and stock photos at a decent price.

The last thing you need when you are volunteering your time to produce a video for a public event is an anxiety attack. So, take time to educate yourself on the production process and you can keep your costs and your stress level low.

There’s a fine balance that has to be made between delivering a high-end product and maintaining a budget that your client finds reasonable.

Let’s say you’re getting started in your video production business and you need to keep your production costs low to attract new clients. However, you also want to create content with high production values to give the appearance that your client spent more than they actually did. You always want to go for the “wow” factor. So, how can you create videos with great production value while working with a modest budget?

1. Learn everything you can about proper cinematography techniques. One of the easiest ways to make more aesthetically-pleasing videos is to know the basic concepts of cinematography. Video production is a craft. Don’t think that you can pick up a camera and then point and shoot. You have to learn about composition, framing, camera movements, lighting. You have to learn all you can about the camera itself and its functions. Don’t take this first lesson for granted. This is a necessary pre-production task that won’t cost you anything but time, but it’s the foundation for better looking productions.
2. Capture good audio. Nothing spoils a video faster than bad audio. Make careful considerations regarding your locations. Scout them first. Listen for anything in the vicinity that could cause a problem for your audio track. If you can, hire an experienced audio mixer/boom man for your shoot. Even if the crew consists of just you and the sound guy. Trust me, it will be worth it.
3. Keep the crew to a minimum. Your production budget can really spin out of control once you start adding on grips, audio technicians, editors, etc. When you’re starting out, you will need to function as producer/writer/director/DP/editor in order to keep your costs down. However, you have to concede the fact that while you’re on location you won’t be able to do everything yourself. Start off by hiring one assistant to help you with gear. A fair rate for this individual is anywhere from $200-$350 per day, depending on his/her experience.* (a day rate is based on a 10-hour day. You can pay your assistant a half-day rate if you are on location no more than 5 hours.)
4. Develop a shot list. This is a no-cost pre-production task that will save you time while on location. Each shoot needs to run as efficiently as possible. Time is money. So, always write out a shot list before arriving on location.
5. Rehearse before shooting. The less tape you use, the less money you spend. The less footage you put on your P2 card (or other solid-state media), the less space you take up on your hard drive, meaning less money. So, always rehearse with your talent before shooting. Go over the action and the camera moves. Make sure everyone is clear on what’s to happen when the camera rolls.
6. Take advantage of DIY techniques. High-end productions utilize dollies and cranes to create smooth camera movements. Those movements look very professional on screen and ramp up the production value of any video. But that equipment costs money - a lot of money. But have no fear. There are a number of wonderful do-it-yourself resources on the web for creating the same professional look at minimal cost. Just look at our previous post about creating a dolly move without the use of a dolly. Also look at tutorials from sources like Triune Films and read DIY stuff from FilmmakerIQ. Here’s a quick tutorial on creating your own camera car mount.
7. Invest in stock footage. This will be a rather pricy upfront cost, but the resource will quickly pay for itself. Let’s face it - Shooting at the beaches of Mexico would be too expensive. Grabbing that aerial shot over the Colorado Rockies is probably out of reach. But, if you had a library of stock footage, you could quickly plug in that aerial shot when the subject matter calls for it and by doing so you can instantly increase the production value of your video. A good resource for stock footage is over at Digital Juice.

There are a number of ways to keep your costs down while giving your client a video that “wow’s” them. All it takes is a little imagination and resourcefulness. And as your business gains momentum, you can start investing in bigger crews, better cameras, and additional gear.

A few weeks ago I was contacted by a client in need of some footage that was shot back in 2005. I went through my archives and found the footage in question. It seems that my client, during a recent office restructuring, had misplaced their original copy. They indicated that they would be happy to pay for the replacement copy.

I made the transfer, packaged it, and shipped it along with an invoice that reflected my standard charges for time and materials. I received a call shortly thereafter from the client who was surprised at the cost of the transfer. I could tell she was unhappy. I did my best to explain my rates and why she was seeing this particular amount on her invoice. She paused, then said, “Well, seems like there’s not much I can do. I guess you’ll be getting a check.”

I could tell that the conversation didn’t end well. She just wasn’t satisifed. I hung up, the tone of the discussion still looming over my head. “I need to make this right,” I thought. This particular client had given me an opportunity to do some work for them back in 2005 and were pleased with the results. Now they have expressed interest in hiring me again for upcoming video projects. I didn’t want to do anything to jeopardize this working relationship, so I sent my client an email, along with a revised invoice. In my email I apologized that the price caught her off guard and that I wanted to maintain good relations with her company by reducing the amount of the transfer.

It’s important to get paid for the work you do. And it’s important to know what you’re worth. But what’s most important of all is customer service and the rapport you build with your clients. Exceptional customer service will go a long way and it will prompt your clients to hire you again and again for future work. You can afford to make short-term sacrifices for long-term gains.